Capitol Volkssport Club Board Meeting

Minutes of the meeting of Tuesday, January 14, 2014

The meeting was held at Izzy's Restaurant, Lilly Road and Pacific.
5:30-6:30 PM Social and Dinner (no host) and Business Meeting at 6:30-8:00 PM.

The meeting was called to order by President Bob Morrison.

 1.	Changes and Approval of the agenda

2.	President’s Report
 �	Olympic Peninsula Explorers and Kitsap Volkssport Clubs contacted about  Traditional Events help.  Eight members have said they would assist.
 �	Quinault Event dates corrected on AVA website; correct dates are September 5 - 7th.
 �	REI gift card for Lee Smith delivered with CVC’s thanks
 �	Yellow arrows are no longer made by AVA.  Motion made and approved by board to make 200 yellow arrows.  We have yellow ribbon.  
 �	Vice-Presidents will Emailed Point of Contacts (POCs) about walk/map standards and sending a copy to Nancy Wittenberg.  All 18 walk instructions to be scanned and sent electronically.  The walk description will include the contact person (trailmaster).  Agreement on formatting walk description and including map, walk # and distances.
 �	Liz confirmed that 2014 Xmas walk was sanctioned.  The event is given an event ID # when event has been sanctioned.  
 �	Delivered 2014 event stamps to box tenders
 �	List of new walk challenges are in the Wanderer and AVA website.

3.	Report on 2013 Holiday (Christmas) Walk by Susan and Sheila. Profit was made.  Feedback is good. Next year a higher donation to be made to the church for using their facility.

4.	2014 Traditional Quinault Event, September 5, 6 and 7, 2014. Mert and Norm are coordinating event.  The event will have four walks. Brochures, save the date notices and preregistration forms are being developed.

5.	Repair/replace memorial bench at the farmers market.  Susan's son to have assessment of present condition of bench and consider hardy plank.

6.	Train trip to Portland presented by Karen.  Coupons available. Sign up sheet.

7.	Buying name tags for members.  Susan will check on plastic name tags and sleeves used for events.  Consideration for emergency contact information to be added.
8.	Cost and making of yellow arrows approved.

9.	Discussion at next general meeting, about revising the sign in sheet to ask if CVC member and if not require an email address so that we can include them in our newsletter mailing.

10.	Other 2014 Traditional Events.  Susan in charge of annual Holiday Walk.  

11.	Future Meetings:
 �	Tuesday, February 11, 2014 – General Membership Meeting, Izzy’s Restaurant, Lilly & Pacific
Dinner & Social 5:30 PM; Program 6:30 PM; Business Meeting 7:00 PM; Adjourn 8:00 PM 
 �	Tuesday, March 11, 2014 Board Meeting, Izzy’s Restaurant, Lilly & Pacific
Dinner & Social 5:30 PM; Business Meeting 6:30 PM; Adjourn 7:30 PM 
 �	Tuesday, April 8, 2014 – General Membership Meeting, Izzy’s Restaurant, Lilly & Pacific 
Dinner & Social 5:30 PM; Program 6:30 PM; Business Meeting 7:00 PM; Adjourn 8:00 PM 
 �	Tuesday, May 13, 2014 Board Meeting, Izzy’s Restaurant, Lilly & Pacific
Dinner & Social 5:30 PM; Business Meeting 6:30 PM; Adjourn 7:30 PM 
 �	Tuesday, June 10, 2014 – General Membership Meeting, Izzy’s Restaurant, Lilly & Pacific
Dinner & Social 5:30 PM; Program 6:30 PM; Business Meeting 7:00 PM; Adjourn 8:00 PM 

12.	Other business from the floor:  
 �	Motion made and passed for Lloyd Berry Plague.  
 �	Motion made and passed for Susan to be our area representative for ESVA meeting.  Our turn to host.
 �	Bonnie will be person in charge of our 2015 Seabreeze Walk.  Co-charge persons are needed. It will be brought up at our next general meeting.  Bonnie will write a paragraph for Harry and newsletter. 
 �	Metal hangers are needed by Linda to make hangers for our direction arrows.
 �	Izzy's is a good meeting place.

13.	Adjournment

Submitted by Ann Spargo, Secretary